An email to request time off

Definition

When requesting time off from work, it is always best to send a formal email. This ensures that your request is documented and that your employer can easily approve or deny your request. There are a few different types of time off that you can request, and each will require a different email. 

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Type

• The first type of time off is vacation time. This is time that you request in advance and that is typically used for leisure travel. When requesting vacation time, be sure to include the dates that you will be out of the office, as well as how many days you are requesting. It is also a good idea to let your boss know if you will be able to stay in touch while on vacation, in case there are any urgent matters that need to be handled. 

• The second type of time off is sick time. This is time that you request when you are not feeling well and need to stay home to rest. When requesting sick time, be sure to include the dates that you will be out of the office, as well as the reason for your absence. It is also a good idea to let your boss know if you have a doctor's note. 

• The third type of time off is bereavement time. This is time that you request when a family member or close friend passes away. When requesting bereavement time, be sure to include the dates that you will be out of the office, as well as the relationship of the person who passed away. 

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Example

Here is an email example:

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Dear Ayra,

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I have three vacation days available and would like to use these at the end of November. My husband and I would like to plan a trip to California. Would it be OK to use my vacation days from Nov. 23-25? I looked at our team schedule and I should be able to finish reviewing the escrow records by then. I can be available by email during my vacation for quick questions. Let me know if you’d like to discuss it in person this week.

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Thank you,

Nia

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Conclusion

No matter what type of time off you are requesting, it is always best to send a formal email. This will ensure that your request is documented

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